Are you in compliance with DOT regulations? Every DOT covered motor carrier (FMCSA) should have the following information on file to ensure DOT compliance. Pre Employment Test – Before a driver can perform safety sensitive work for an employer they must test negative on a DOT pre-employment drug screen.
Previous Employer Inquiry – When a new driver is hired, a previous employer inquiry must be sent to all former employers where the driver was a DOT covered driver within 3 years of applying at your company. Drivers have to sign a release. Regulations require that a diligent effort is made to obtain this information. Document your attempts to obtain this information. Previous employers must respond to this inquiry within 30 days.
Random Testing - All drivers working full-time, part-time, intermittent or standby must be in your random selection pool. If a driver has been out of your random pool for more than 30 days, the driver must be pre employment tested, and test negative before operating a CMV.
Immediate Notification – Employees must not be told in advance of any testing. They must be notified & immediately sent for their drug and/or breath alcohol test.
Return to Duty Testing - (After a Positive Drug or Breath Alcohol Test) - No driver that has tested positive can be permitted to perform safety sensitive work until they are released by a DOT-qualified Substance Abuse Professional (SAP) and test negative on a Return to Duty drug and/or breath alcohol test (BAT).
Follow Up Tests – Following a positive test result, DOT requires a minimum of 6 follow up tests within the first 12 months of return to safety sensitive work unless the SAP)requires further testing.
Driver Education/Awareness - All drivers must receive awareness materials/education on substance abuse issues. The company policy of drug and alcohol abuse must be given to all drivers. Have them sign off that they have seen, read, and understood it.
Supervisory Training - All supervisor/managers who will make reasonable cause decisions must have at least one hour of training in drugs and one hour in alcohol. The employer must maintain a roster of supervisors trained or a copy of certificates of training with an outline of the training process.
Records Maintenance – Records of all testing, results, and follow up must be maintained in a secure fashion accessible only to the Designated Employer Representative (DER). As your TPA, we can maintain your testing records for you.
There are slightly differently DOT regulations for USCG, FAA, FTA, FRA, and PHMSA. Call for specifics.